Hello parents! I hope you are having a wonderful week and looking forward to our first day on Monday, June 24th!
This is an example of the weekly “newsletter” you will receive from me via email throughout the program. This one is a bit on the long side ;-) I apologize, but it includes a lot of key information. Much of the information will be included at the bottom of every weekly email to keep important reminders up to date!
Please note that this email is separated into the following categories:
First Day Protocol
Volunteer Lunch (if applicable to your student)
Thank you very much! Personnel
Jenny Cort (email@example.com) - Program Coordinator
Jenny is our head honcho and overseer of the program. Her mother, Debbie Little, founded Summer Enrichment in 1988 (read more about our history here.) She communicates with Youth Assistance on our behalf, and handles the background mechanics that keep the program running. As this role is time-consuming, she is only present with us during program hours for a couple days per week. Any questions regarding the inner-workings of our organization, payments, and overall board-related issues can be directed to her.
Marcie Kryka (firstname.lastname@example.org) - Program Director Marcie (that’s me!) is our direct supervisor and point person for both the Elementary and Mid-High sessions. I am present during program hours daily to oversee activities, make schedules, manage staff and student concerns, and communicate with parents. If you have any questions regarding the program’s day-to-day activities, I am the person you will reach out to. Please note that I will be sending out a weekly email “newsletter” with information like this email. Please keep an eye on the key dates at the bottom of each email.
Program Staff/Activity Leaders
Our staff is who keep the activities and fun rolling! These individuals will be in charge of running activities, writing scripts, and directing shows. They are the people your students will have the most interaction with this summer. There may be some names you recognize, and there may be some new faces! These are the folks you will talk to before/after your student’s session if you have questions about scripts, costumes, etc.
Jack Barshaw (Mid-High only)
Nina Morales (Elementary only)
Jake Werner (Elementary only)
You can find more information about our amazing staff here! First Day Protocol If you are new to the program (or need a memory refresher), this is how the first day works. You will report to the main entrance at South Lyon High School (1000 N. Lafayette) off of 11 Mile, and we will have staff outside and inside the building to direct you to where you need to go.
Elementary Students Many parents opt to stay for the first few minutes to hear our introductions to the program. You may do that if you wish, but it is not required. After introductions, we will do a roll call of sorts to tell your student who their teachers will be for the summer. Then they will split up and go to their individual classrooms to get to know their teachers and hear about their classroom rules and plans!
Mid-High This is much more informal. Mid-High is not split into individual classrooms, and we spend a lot of time together as a big group. Once students are cast to their plays, they will have smaller group time to work on their shows. But all other activities are done as one unit.
After getting acclimated to our routine, please be mindful of your student's timetable. Elementary runs from 10:00-12:00, and Mid-High from 1:00-4:00. Please be respectful about these times. Our staff has work to do both before and after your student's respective session. We humbly ask that you do not drop them off too early, or pick them up too late, as this disrupts our staff's other job responsibilities. Emergencies and accidents happen, and that is okay. But overall, please help us follow our schedules as closely as possible.
Volunteer Lunch Protocol
Parents of middle- and high-school volunteers who eat lunch with us at noon:
We are doing lunch a little differently this year. In previous years, students were able to leave campus to get lunch with written notes from their parents. This will still be allowed—however, we now have an official permission slip and students will need to sign out and in if they leave for lunch.
We will pass out permission slips during week 1, but if you would like to fill it out now so your student can go get lunch on the first day, you may access it here. Please print and fill it out and have them bring it on Day 1 :-)
Please remind your students to adhere to standard school dress code. We also ask that all students wear close-toed shoes. We will be having games and activities that involve extensive movement (cardio and dance, for example), and close-toed shoes are the safest option to avoid any potential injuries.
Please also note that it is important to let your student’s teachers know about scheduled absences. If they need to miss some time due to illness or emergency, this is no problem! (And there is no need to “call them in” absent in these cases.) But if they will be absent for an extended period of time for camp, vacation, etc., having advance notice helps our staff prepare activities accordingly.
Our annual Tricky Tray fundraiser will take place on performance nights. We collect various donated items between $5 and $10 from families to raffle at the end of each performance night. We will be searching for parents to help with asking for donations from local businesses (most businesses have worked with us in the past and look forward to participating). Please let us know if you’d be interested in lending a hand in this task.
If you would like to volunteer in any way, please let us know! We are asking for parents to help visit businesses in the South Lyon Area, and sell Tricky Tray tickets on performance nights. We would love and appreciate any help you are able to provide, and your dedication contributes to the longevity of our program!
If you know of any additional fundraising opportunities, please let us know! Important Dates Monday, June 24th: Our first day! Tuesday, June 25th: We will be starting our Penny Drive fundraiser! More details to follow, but if you are familiar, feel free to have your student start bringing in coins whenever you wish :-) Saturday, June 29th: Car Wash Fundraiser 10:00AM-1:00PM Monday, July 1st: Alexandria’s Nature Bus is coming to visit our Elementary students! More information available here. If you do not want your student to participate, no worries! They may stay home that day. Wednesday, July 3rd & Thursday, July 4th: No Program. Enjoy your holiday! Tuesday, July 9th: Aubree’s Fundraiser 5:00-8:00PM Thursday, August 1st - Elementary Performance: No program for Middle School. Elementary dress rehearsal will take place 10:00AM-12:00PM, and our final performance will be held at 7:00PM. Please note that students will be asked to arrive early in order to prepare for their shows. This typically means between 6:30-6:45. We will keep you apprised with an exact time as we get closer. Please note: there is no admission fee for the shows! Coming to watch is completely free. Please invite friends and family to join the fun! Friday, August 2nd - Mid-High Performance: Mid-High dress rehearsal will be held from 9:30AM-1:00PM, and our final performance will be held at 7:00PM. Please note that students will be asked to arrive early in order to prepare for their shows. This typically means between 6:30-6:45. We will keep you apprised with an exact time as we get closer. Please note: there is no admission fee for the shows! Coming to watch is completely free. Please invite friends and family to join the fun!
Summer Enrichment Website Summer Enrichment News/Announcements Blog South Lyon Area Youth Assistance Summer Enrichment Facebook Group Summer Enrichment Instagram Summer Enrichment Paypal Option for Registration Payments Important Names Jenny Cort - Program Coordinator (email@example.com)
Marcie Kryka - Program Director (firstname.lastname@example.org) Program Staff Jack Barshaw
If you have any questions or concerns, feel free to email me at this address any time.
Thank you for your cooperation! We will see you Monday!
South Lyon Summer Enrichment Program
South Lyon Area Youth Assistance